❉ Coming Soon Status Syndication Update – Effective March 30

Preserving your seller’s choice in how they want to market their property is a priority for the Bay East MLS. Effective March 30, the Coming Soon Status can be syndicated.

Based on your client’s preference, you will have control over whether Coming Soon listings are syndicated out of the MLS via the Internet Site (Yes/No) and related fields at the time of listing entry.

• Existing Coming Soon Listings: Will default to Internet Site = No (not syndicated). To enable syndication, update the applicable fields to Yes and select the appropriate distribution options (e.g., “Yes-All Sites, Full address”).
  
• New Coming Soon Listings: Select your syndication options at the time of entry.

The MLS Rules will be updated accordingly to reflect this change. This update provides greater flexibility to align with your client’s preferences.

FAQs:

1. Listing Agreement
   A signed exclusive listing agreement triggers MLS rules. Without a fully executed agreement, MLS requirements do not apply.
2. MLS Filing & Clear Cooperation
   Listings must be submitted to the MLS within two (2) days after all necessary signatures have been obtained. If a listing is publicly marketed before being entered into the MLS, Clear Cooperation requirements are triggered, and the listing must be submitted within one (1) business day.
3. Office Exclusive Listings
   Sellers must sign a disclosure form. Public marketing is not permitted. If public marketing occurs, the listing must be entered into the MLS within one (1) business day.
4. Duration of Coming Soon Status
   Coming Soon status remains in the MLS for 30 days. After 30 days, the listing will automatically change to Coming Soon Cancelled.
5. Syndication of Coming Soon Listings
   Coming Soon listings will be shared with MLSs that participate in our data sharing. For public portals and websites, syndication will be controlled by the agent or broker based on the client’s preference within the listing entry.
6. Enforcement
   All MLS rules are enforced locally. Suspected violations should be reported using the Correction button in the MLS or via email to MLSServices@bayeast.org.

MLS Rules Changes Effective March 30.

10.1 Status
Coming Soon – “Coming Soon” is defined as a temporary, optional starting status that can be selected by listing agent. This applies if publicly marketed.

10.1.1 Coming Soon Listings. It shall be the responsibility of the Broker Participant (Section 4.1.1) and Real Estate Subscriber (Section 4.2.1) to follow said rules when placing a property in the Coming Soon section of the multiple listings service (MLS). Broker Participant and Real Estate Subscriber shall only place a property in the Coming Soon section of the MLS if the Participant/Subscriber has met the necessary criteria for MLS input as described in Sections 7.5, 7.6, and 8.1.

Important information surrounding Coming Soon listings:

1. It is optional to place your listing into the Coming Soon Status.
2. Listing agent must have a signed written listing agreement in place to enter a “Coming Soon” listing which explains the limitations of the “Coming Soon” status.
3. Coming Soon listings will be viewable to all MLS Participants.
4. Coming Soon listings will not be syndicated out to other websites.
5. Coming Soon listings will not be included in the IDX and data feeds.
6. Coming Soon listings are not allowed to be placed into open houses or tour modules within the MLS.
7. Coming Soon listings are only searchable within the Paragon MLS.
8. Once an agent changes a listing from Coming Soon to New/Active status, it cannot be reverted to Coming Soon status.
9. Days on Market (DOM) resets when status is changed to New/Active
10. Agent showing is allowed
11. Coming Soon Status must clearly state in the Confidential Remarks the seller’s instruction as to whether showings will be permitted or not.
12. Once Coming Soon status is entered, public marketing is allowed.
13. Upon request, All Paragon MLS Coming Soon data can be are included in Broker back office data feeds. However, Coming Soon listings may not be displayed or integrated into any public-facing products or websites, except for listings belonging to the listing brokerage.
14. Photos are optional.
15. The Coming Soon listing will be automatically placed in a “Cancelled – Coming Soon” status after thirty (30) days of entry.

12.16 Use of Listing Information on Internet. [Also known as Internet Data Exchange (“IDX”)] “Internet Data Exchange” (“IDX”) is a means by which listing brokers permit limited electronic display and delivery of their Active, Pending and sold listing data, in accordance with the IDX rules set forth herein, by other participating Broker Participants and R.E. Subscribers via the following authorized mediums under said Broker Participants and R.E. Subscribers control: websites, mobile apps and audio devices. As used throughout this policy, “display” includes “delivery” of such listings.

1. Authorization. Subject to paragraphs (b) through below, and subject to an executed IDX Access Agreement with the MLS, notwithstanding anything in these rules and regulations to the contrary, Broker Participants and R.E. Subscribers may electronically display aggregated MLS active, pending and sold listing information through either downloading or by framing such information on the MLS or association public access website (if such a site is available). The MLS’s download will include publicly accessible sold listing data starting from January 1, 2012. “Publicly accessible” sold information as used in the IDX policy and rules, means data that is available electronically or in hard copy to the public from city, county, state, and other government records. [Note: Listings in Coming Soon Status are not authorized for display by this rule.]

Section 12.19.15: A Participant’s VOW may not make available for search by, or display to, Registrants any of the following information:

1. Coming Soon, Expired or withdrawn listings (Hold, Cancelled).
2. The type of listing agreement, i.e., exclusive right to sell or seller reserve.
3. The seller’s and occupant’s name(s), phone number(s), or e-mail address(es).
4. Instructions or remarks intended for buyer brokers only, such as those regarding showings or security of listed property.