Welcome to IDX Services! It is important to Bay East that our Members find the approval process effortless. We have streamlined our process to five simple steps. The Internet Data Exchange (IDX) gives MLS Participants and Subscribers the ability to allows consumers to search and view listings on your website.
The MLS IDX data includes only public-facing listing information about Active, Pending, and Sold (from 2012 onward) listing data.
It is important to know that the IDX data is not the same as a full MLS search done by an Agent.
If you have questions or would like additional information please email IDX@BayEast.org or call 925.730.4060.
Members IDX Corner
- IDX Compliance Approval Process
- Is there a cost?
- Approved IDX Vendors
- Website Compliance Checklist
- IDX Rules
Step 1: Choose a vendor who can service your IDX needs.
Step 2: Complete the IDX Participant/Subscriber Agreement Submission form & submit to vendor.
Step 3: Vendor completes their portion of the application and the application can then be submitted online.
Step 4: Bay East will review submitted application.
Step 5: Bay East will review your website to ensure compliance of the MLS rules.
Step 6: If the website is not in compliance, Bay East will notify you and your IDX vendor of the changes necessary for approval.
Step 7: If the website is in compliance, Bay East will notify the member and IDX vendor of approval.
There is no additional cost to a Bay East MLS member to receive an IDX feed; however, you are responsible for the fees if the vendor you choose charges for their services. If you choose to use a vendor that is not found on the approved vendor list the new IDX vendor will have to pay an annual grant of licensee fee.
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The following companies are licensed with Bay East Association of REALTORS® and are familiar with our Internet Data Exchange (IDX) policies. They are authorized to develop IDX websites, and are committed to working within our IDX guidelines and the MLS Rules and Regulations. Bay East Association of REALTORS® does not specifically recommend or endorse these companies. You may choose any developer to work on your site, whether or not they are on this list. However, all new IDX developers must apply completing a data access agreement with Bay East Association of REALTORS® in order to receive data downloads. If your vendor’s name is not on the Approved IDX Vendors List, the vendor will need to complete the IDX Agreement and the member who would like to use the new vendor will need to complete the Bay East IDX Application Form.
*An annual grant of licensee fee will need to be paid by the new vendor.
*Helpful Tip* Before submitting your IDX Application, please ensure the following items are displayed on your website. An IDX approval may be delayed if any of these items are missing from the website at submission.
- Office/Firm name displayed in a reasonable and readily apparent manner
- Agent State(s) of licensure listed in a reasonable and readily apparent manner. (i.e. CA DRE# 12345678)
- Bay East disclaimer is displayed in a reasonable and readily apparent manner.
- Listing Attribution: Listing detail pages must list both listing agent name and listing agent firm name
- The information displayed shall indicate the MLS as the source of the information being displayed and the most recent date updated. (see section on disclaimer & logo)
IDX data approval requires that your website and listing data display complies with the rules.
Click here for a full set of the IDX rules found in section 12.16; example of the rules are:
- All IDX listing displays shall identify the name of the listing firm and the name of the listing.
- Your website must refresh all MLS data at least once every 12 hours.
- The information displayed shall indicate the MLS as the source of the information being displayed and the most recent date updated. (see section on disclaimer & logo)
- Must provide clear identification of the name of the brokerage firm under which you operate.
Vendor IDX Corner
- IDX Compliance Approval Process
- IDX Rules
- Website Compliance Checklist
- Required Disclaimer & Logo
- Submit Client IDX Application
- Submit Vendor IDX Agreement
- Monthly Client List
- Is there a cost?
Welcome and thank you for your interest in becoming an approved IDX vendor with Bay East. To become an approved vendor you will need to complete the IDX Agreement and the member who would like to use the new vendor will need to complete the Bay East IDX Application Form.
*An annual grant of licensee fee will need to be paid by the new vendor.
Steps to becoming an approved Bay East IDX vendor:
Step 1: Thoroughly review and complete the IDX Agreement.
Step 2: A demo of the product needs to be coordinated. Once a meeting time has been confirmed, the vendor sends virtual meeting information to Bay East.
- If in the demo process, items come up which need to be corrected by the vendor, Bay East waits for notification that the issues have been corrected.
- If everything looks good, we move to step 3.
Step 3: Grant of the access fee is paid.
Step 4: Bay East creates Bridge API credential for the vendor to access the data.
Step 5: Bay East will email the credentials/logo/disclaimer/copy of the executed agreement to the vendor.
Once you are ready to request approval, please email IDX@BayEast.org.
IDX data approval requires that your website and listing data display complies with the rules.
Click here for a full set of the IDX rules found in section 12.16; example of the rules are:
- All IDX listing displays shall identify the name of the listing firm and the name of the listing.
- Your website must refresh all MLS data at least once every 12 hours.
- The information displayed shall indicate the MLS as the source of the information being displayed and the most recent date updated. (see section on disclaimer & logo)
- Must provide clear identification of the name of the brokerage firm under which you operate.
*Helpful Tip* Before submitting your IDX Application, please ensure the following items are displayed on your website. An IDX approval may be delayed if any of these items are missing from the website at submission.
- Office/Firm name displayed in a reasonable and readily apparent manner
- Agent State(s) of licensure listed in a reasonable and readily apparent manner. (i.e. CA DRE# 12345678)
- Bay East disclaimer is displayed in a reasonable and readily apparent manner.
- Listing Attribution: Listing detail pages must list both listing agent name and listing agent firm name
- The information displayed shall indicate the MLS as the source of the information being displayed and the most recent date updated. (see section on disclaimer & logo)
Required disclaimer and logo information (this info needs to be updated yearly to reflect the current year). When each are clicked the information for both will appear.
Bay East requires the IDX Logo & IDX Disclaimer to be placed on all IDX websites for members.
Broker participants and R.E. subscribers shall indicate on their displays, in a manner readily visible to consumers but not less than 7pt type, the following:
Bay East ©2023. CCAR ©2023. bridgeMLS ©2023. Information Deemed Reliable But Not Guaranteed. This information is being provided by the Bay East MLS, or CCAR MLS, or bridgeMLS. The listings presented here may or may not be listed by the Broker/Agent operating this website. This information is intended for the personal use of consumers and may not be used for any purpose other than to identify prospective properties consumers may be interested in purchasing. Data last updated at (ADD DATE & TIME HERE).
Displays of minimum information (e.g. a one-line or thumbnail search result, text messages, “tweets”, etc. of two hundred (200) characters or less) are exempt from this requirement but only when linked directly to a display that includes the required disclosure. Audio delivery of listing content is exempt from this disclosure requirement only when all required disclosures are subsequently delivered electronically to the registered consumer performing the property search or linked to through the device’s application.
Step 1: Complete all required fields and obtain all necessary signatures on the IDX Participant/Subscriber Agreement Submission form. Page one is completed by the member, page two is completed by the approved vendor.
Step 2: Electronically upload the completed IDX Participant/Subscriber Agreement Submission form here.
*Once submitted, please allow 2-4 business days to process.
Please Note: Incomplete or pending applications are only kept on file for 2 weeks from the submission date.
Once you have completed your IDX Vendor Agreement form and your Bay East client has completed the IDX Application, please email both forms to IDX@BayEast.org.
Bay East has made it easier for our approved vendors to submit their monthly client report. We request that you submit this to us prior to the 5th of each month. Monthly IDX Client Report Upload.
For a new IDX vendor an annual grant of licensee fee will need to be paid by the new vendor to Bay East.