IDX Services

“IDX” stands for Internet Data Exchange.

MLS IDX Rule 12.16 Use of Listing Information on Internet. [Also known as Internet Data Exchange (“IDX”)] “Internet Data Exchange” (“IDX”) is means by which listing brokers permit limited electronic display of their Active, Pending and sold listing data, in accordance with the IDX rules set forth herein, by other participating Broker Participants and R.E. Subscribers via the following authorized mediums under said Broker Participants and R.E. Subscribers control: websites, mobile apps and audio devices. As used throughout this policy, “display” includes “delivery” of such listings.

The “RETS” (Real Estate Transaction Standard) Feed is provided solely for the purpose of providing IDX information for pre-approved Association MLS participants and subscribers. The products and services provided herein by Bay East may be terminated immediately upon the termination of participant’s access to the MLS Data.

IDX is an MLS member benefit and provided to members at no cost. To be eligible for IDX services, you must be a member of the Bay East MLS. For more information about joining the MLS, please contact Member Services at 925.730.4060.

Having an IDX website simply means you have an approved website that displays residential listing from the Bay East MLS.

You will need to first shop for a vendor who can provide these services for you. We have an Approved Vendor List you may find helpful. If the vendor is not on the approved list, they will need to go through the Vendor Approval Process. The process can be found in the “Vendor IDX Corner”.

IDX is an MLS member benefit and provided to members at no cost; however, you are responsible for the fees if the vendor you choose charges for their services. If you choose to use a vendor that is not found on the approved vendor list the new IDX vendor will have to pay an annual  fee of $3,000 to Bay East.

Yes, per the MLS IDX rules only an approved Bay East vendor can provide IDX services. If not on the approved list, a vendor can apply to become an approved IDX Vendor with Bay East.

Page 1 of the application is required to be completed and signed by agent and broker, and page 2 is required to be completed by the IDX vendor.

The IDX Participant/Subscriber Agreement Submission form must be completed by Agent, Broker and approved vendor. Once all required fields are completed and all necessary signatures have been obtained, submit the form online.

Once the application has been submitted, websites are typically approved within 2-4 business days.

A new IDX application is required when a website address (URL) is changed.

It is required to complete and submit a new IDX application with the signature approval of your new Broker.

Yes, you may have multiple websites. Each application allows up to 2 website addresses when applying.

Contact the Bay East Compliance Department and we will assist you with your IDX services options.

IDX vendors are required to pay $3,000 annually to Bay East.

We have created a helpful IDX Website Compliance Check List to guide you.

A pending notice means that Bay East has reviewed your website and items are missing. Bay East will work with you and your vendor to ensure your website is compliant.

Approval notices are sent to agents and vendors indicating approval for the vendor to allow the RETS feed from the MLS to flow into your website. Listings will now display on your website.

Yes, you will find vendors who provide mobile app services on the Bay East Vendor Approval List.

Yes, you will find vendors who provide plug-in services on the Bay East Vendor Approval List.

Yes, your website must include your DRE number and state of licensure. For example: CA DRE# 12345678

Yes, Bay East requires the IDX logo & IDX disclaimer to be placed on all IDX websites for members.

Bay East MLS Rules and Regulations, section 12.16.s states the following:

s. Disclaimer.Broker Participants and R.E. Subscribers shall indicate on their displays, in a manner readily visible to consumers but not less than 7pt type, the following, or substantially similar, notice:

Bay East ©2022. CCAR ©2022. bridgeMLS ©2022. Information Deemed Reliable But Not Guaranteed. This information is being provided by the Bay East MLS, or CCAR MLS, or bridgeMLS. The listings presented here may or may not be listed by the Broker/Agent operating this website. This information is intended for the personal use of consumers and may not be used for any purpose other than to identify prospective properties consumers may be interested in purchasing. Data last updated at (ADD DATE & TIME HERE).  

Yes, MLS IDX Rule 12.16(e) states all IDX listing displays shall identify the name of the listing firm and the name of the listing agent in a manner designed to easily identify such listing firm or agent. Such identification shall be in a reasonably prominent location and provide clear, conspicuous written or verbal identification of the name of the listing firm and listing agent. Displays of minimum information (e.g. a one-line or thumbnail search result, text messages, “tweets”, etc. of two hundred (200) characters or less) are exempt from this requirement but only when linked directly to a display that includes all required disclosures. Audio delivery of listing content is exempt from this disclosure requirement only when all required disclosures are subsequently delivered electronically to the registered consumer performing the property search or linked to through the device’s application.

Yes, MLS IDX Rule 12.17 Website Name and Status Disclosure states MLS Participants’ firm websites shall disclose the firm’s name and state(s) of licensure in a reasonable and readily apparent manner. Websites of Subscribers affiliated with a Participant’s firm shall disclose the firm’s name and the Subscriber’s state(s) of licensure in a reasonable and readily apparent manner.

Yes, the IDX vendor is required to be an approved vendor. If your vendor is not on the approved IDX vendor list, the vendor has an option to apply to become a Bay East IDX Approved Vendor.

If your web developer is not on the approved IDX vendor list, the vendor has an option to apply to become a Bay East IDX Approved Vendor.

Yes, your web developer would need to apply to become a Bay East Approved Vendor.